Yes, if your children who are under 18 are traveling abroad with a relative and you are not accompanying them, it is highly recommended and often required to provide a travel consent letter. This letter serves as a formal document indicating that you, as the legal guardian(s), give permission for your children to travel with the specified relative
Steps to Write a Travel Consent Letter
Header:
Your full name
Your address
Your phone number and email address
Date
Salutation:
Use a formal greeting, such as “To Whom It May Concern,”
Body:
Introduction: State your name, your relationship to the child(ren), and the purpose of the letter.
Details of the Child(ren): Include full names, dates of birth, and passport numbers.
Details of the Accompanying Adult: Include the full name, relationship to the child(ren), address, and contact information.
Travel Information: Provide details of the trip, including dates of travel, destination, and any return plans.
Additional Information: Mention any specific instructions, medical information, or special needs.
Consent Statement: Clearly state that you give permission for the accompanying adult to travel with the child(ren).
Closing:
Use a polite closing phrase, such as “Sincerely,”
Your full name and signature
Include the signature of the other parent or guardian, if applicable.
Notarization:
It is often recommended or required to have the letter notarized to validate its authenticity.
Sample Template
Your Full Name]
Your Address]
City, Province, Postal Code]
Phone Number]
Email Address]
Date:
To Whom It May Concern,
I, Your Full Name], am the [mother/father/legal guardian] of Child(ren)ʼs Full Name(s)], born on Child(ren)ʼs Date(s) of Birth], holding passport number(s) Child(ren)ʼs Passport Number(s)]. I am writing to give my consent for my child(ren) to travel abroad with:
Accompanying Adultʼs Full Name], who is their [relationship to the child(ren)].
The travel details are as follows:
Destination: Destination Country/City]
Dates of Travel: From Departure Date] to Return Date]
Purpose of Travel: Briefly describe the purpose, e.g., vacation, visiting family]
Accompanying Adultʼs Full Name] will be responsible for my child(ren) during this trip.
They can be reached at Accompanying Adultʼs Phone Number] or Accompanying Adultʼs Email Address].
In case of emergency, please contact me at Your Phone Number] or Your Email Address]. I have attached copies of our identification documents for reference.
Thank you for your understanding and assistance.
Sincerely,
Your Full Name]
Signature]
Other Parent/Guardianʼs Full Name (if applicable)]
Signature]
Notary Public:
Sworn to and subscribed before me this ___ day of Month, Year .
Notaryʼs Signature]
Notaryʼs Name]
Notaryʼs Title]
Notaryʼs Commission Number and Expiry Date]
Ensure that the letter is complete, accurate, and notarized if required. Additionally, check with the airline and destination countryʼs specific requirements, as they may have additional regulations or documentation needs.